Kick-Starting your Software Asset Management program starts here:
Your Software Asset Management Programme needs an ethical heartbeat to ensure widespread adoption, and to underline any senior management buy-in that will be required. Gain approval for a Software Asset Management Programme from as high up the organisation as possible. Clear business and IT goals will help keep SAM in step with the rest of the business.
An ill-defined Software Asset Management Programme could see to it that you never reach the Software Asset Management Maturity goals and objectives the programme was originally set. Have documented goals and objectives. See the new ISO 19770-1: 2017 publication for details on how best to define your IT Asset Management scope.
3. Roles and Responsibilities:
Ensure that all personnel are fully aware of what is expected of them, and when – not just in project state, but also BAU. Please feel free to consult our whitepapers page (See SAM Starter File for details) to obtain a copy of a RACI chart which will help you identify stakeholders and the roles they fulfil in SAM.
4. Data Sources:
Understand how you are going to capture inventory data, and what is involved in comparing that to licensing data. Have an understanding too, that merely because you have a software contract, that does not automatically make you licence compliant.
5. Licensing Models:
Having made that basic comparison, do you understand the finer points of licence optimisation that makes use of Product Use Rights/Contract rights? And in alignment with data sources, do you know what third-level metric data you might be required to gather to support licence consumption? Top tip: development licences are managed differently from one software vendor to another, so don’t fall into the trap of thinking they all operate in the same way.
6. Tool Selection:
Ensure you fully understand the business requirements that shape the criteria you use to select the software to support your Software Asset Management programme.
7. Policies and Procedures:
Consider what documentation is needed to manage the life-cycle of software through your organisation, and the interaction of those policies and procedures with your Software Asset Management Programme.
Have very clear targets to ensure what is and isn’t acceptable once systems are embedded, personnel are put in place and processes are adopted.
9. Continuous Review/Improvement:
Having recognised what your acceptable results are at (8) make sure your Software Asset Management programme keeps pace with the changes experienced in your business to stay relevant.
10. Maturity Assessment:
Benchmark your existing operations so that you can build on the good work already in place.
If you would like to learn more about these founding principles within Software Asset Management to kick-start your Software Asset Management Programme then contact SAM Charter and book your place now.